By the Education Karnataka Editorial Team · Last updated: November 2026
Quick answer: Most schools in Karnataka ask for the child’s birth certificate, previous marks card or report card, a transfer certificate (TC) when moving schools, Aadhaar or other ID, passport-size photographs, parents’ ID and address proof, and, for boarding schools, a medical certificate and health form. Caste, income or residence certificates are needed for reservations, RTE and some government schemes.
Key takeaways
- Keep originals and several photocopies, plus scanned copies.
- A transfer certificate is needed when moving between schools.
- Boarding schools usually need medical and emergency-contact forms.
- Government and RTE admissions may require specific certificates, as listed in the notification.
Document checklist
| Document | Usually needed for |
| Birth certificate | All admissions, especially at entry level |
| Previous report card or marks card | Classes 2 and above |
| Transfer certificate (TC) | Moving from another school |
| Migration certificate | Moving from another board (often for Class 11 or PU) |
| Aadhaar card (child) | Most admissions |
| Passport-size photos | All admissions |
| Parents’ ID and address proof | All admissions |
| Medical certificate and immunisation record | Boarding schools; many day schools |
| Caste certificate | Reservation, where applicable |
| Income certificate | RTE, scholarships, fee concessions |
| Residence or domicile certificate | Some government schemes and entrance exams |
Extra documents for boarding schools
- Emergency contact form, with multiple contacts
- Medical history and allergy details
- Authorised pick-up list, naming who may collect the child
- Consent forms for activities, trips and medical treatment
Tips
- Check that the spelling of names and dates matches across all documents.
- Apply early for caste, income and residence certificates.
- Keep digital scans in a safe folder.
- Ask the school for its exact list in advance.
Frequently asked questions
Is Aadhaar mandatory for school admission? Many schools and government processes ask for it. Check the specific requirement for your admission.
What if I don’t have a transfer certificate yet? Ask the new school. Some give provisional admission until the TC is submitted.
Is a migration certificate needed for PU? It is often required when moving from another board, so check with the college.
Do boarding schools need a medical test? Many ask for a medical certificate or health form. Defence schools have formal medical examinations.
Where do I get income and caste certificates? Through Karnataka’s official citizen-service channels. Apply early, as processing can take time.
Need help shortlisting schools? Browse our directory of boarding schools in Karnataka and residential PU colleges in Karnataka, or message us on WhatsApp for guidance.
About Education Karnataka: a directory of residential schools and PU colleges across Karnataka, helping parents compare their options.
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